Parks and Recreation Administrative Assistant
The Town of Harrisburg has an opening for a full-time Parks and Recreation Administrative Assistant. This position involves performing various clerical, administrative and customer service tasks as well as remaining cross trained to assist in youth and adult athletics, special events, facility rentals and programs. This position will be required to work frequent nights, weekends and some holidays. An ideal candidate must be detail oriented and well organized. Associate’s or Bachelor’s Degree in Parks and Recreation, Sports Management or related field preferred. Email resumes and applications to firstname.lastname@example.org or mail to Town Clerk, Town of Harrisburg, PO Box 100, Harrisburg, NC 28075. EOE
Parks and Recreation Program Coordinator
The Town of Harrisburg has an opening for a full-time Parks and Recreation Program Coordinator. This position involves performing admin. and recreational work in coordinating athletic and recreational programs for youth and adults; supervising part-time and contractual employees; solicits sponsorships; and performing related work as req. Req. medium work that involves walking, standing, stooping, stretching or lifting all of the time and also involves exerting between 20 and 50 lbs. of force on a recurring basis. This position will be req. to work frequent nights, weekends and some holidays. An ideal candidate must be detail oriented and well organized. Req. Associate’s or Bachelor’s Degree in Parks and Recreation, Sports Management or related field, supplemented by 4 yrs. of exp. in parks and recreation programming; or an equiv. comb. of education, training and exp. See the full job desc. at http://www.harrisburgnc.org. Email resumes and applications to email@example.com or mail to Town Clerk, Town of Harrisburg, PO Box 100, Harrisburg, NC 28075. EOE
Job Description for Program Coordinator:
JOB TITLE: PROGRAM COORDINATOR
PARKS AND RECREATION DEPARTMENT
GENERAL STATEMENT OF JOB
Under general supervision, performs administrative and recreational work in coordinating athletic and recreational programs for youth and adults. Work involves supervising part-time and contractual employees; and performing related work as required. An employee in this position would be required to work frequent nights, weekends and some holidays. Reports to the Parks and Recreation Department Head and Assistant Department Head.
SPECIFIC DUTIES AND RESPONSIBILITIES
ESSENTIAL JOB FUNCTIONS
Works with Athletic Coordinator to develop, organize, schedule, and implement athletic and recreational programs and activities of interest to people of varying ages, interests and abilities.
Responsible for planning, implementation and execution of all Town of Harrisburg Special Events, including being the onsite department representative at the events.
Prepares schedules for all teams, leagues, tournaments, and facilities; supervises team recruiting and registration activities; remains familiar with and operates scheduling software programs.
Promotes programs through the preparation and dissemination of news releases, flyers, and articles for the Town’s quarterly newsletter, and personal contact with interested groups and individuals.
Recruits, assigns, trains, supervises, and evaluates the performance of all part-time and volunteer workers, including coaches, officials and scorekeepers.
Takes appropriate steps to ensure the security and safety of all citizens that utilize assigned facilities and take part in recreational activities.
Prepares monthly program reports; assists in evaluating program effectiveness and cost-efficiency.
Procures supplies as needed.
Receives and responds to inquiries, concerns and complaints of citizens and participants.
Keeps abreast of trends and issues in public recreation by reading professional publications and attending conferences, workshops, professional meetings, etc.
Attends Town, staff, and community meetings and events as appropriate.
Gathers information for and prepares a variety of reports for decision-making purposes and as required by Town and/or other agencies.
Solicits sponsorships for various activities and special events from individuals, businesses foundations, etc.
Operates a vehicle, and a variety of office equipment such as a computer, printer, calculator, copier, fax machine, telephone, etc.; uses computer and clerical supplies, various hand tools, sports paraphernalia, etc.
Interacts and communicates with various groups and individuals such as the immediate supervisor, other Town personnel, subordinates, volunteers, program participants, parents, community organizations, news media, and the general public.
ADDITIONAL JOB FUNCTIONS
Performs general administrative / clerical duties as required, including preparing reports and correspondence, copying and filing documents, entering and retrieving computer data, attending meetings, answering the telephone, etc.
* This is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The responsibilities, tasks, and duties of this position may differ from those outlined in the above and other duties, as assigned, may be part of the job.
MINIMUM TRAINING AND EXPERIENCE
Requires a Bachelor’s degree in Parks and Recreation or Sports Management supplemented by four years of experience in parks and recreation programming, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Must possess a valid state driver’s license with appropriate endorsement.
MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED
TO PERFORM ESSENTIAL JOB FUNCTIONS
Physical Requirements: Requires medium work that involves walking, standing, stooping, stretching or lifting all of the time and also involves exerting between 20 and 50 pounds of force on a recurring basis, or considerable skill, adeptness and speed in the use of fingers, hands or limbs in tasks involving very close tolerances or limits of accuracy.
Data Conception: Requires the ability to compare and/or judge the readily observable functional, structural or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things.
Interpersonal Communications: Requires the ability of speaking and/or signaling people to convey or exchange information. Includes giving assignments and/or directions to subordinates and receiving assignments and/or direction from supervisor.
Language Ability: Requires ability to read a variety of policy and procedure manuals, equipment manuals, schedules, registration forms, etc. Requires the ability to prepare reports, records, correspondence, schedules, etc., with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to speak with and before others with poise, voice control and confidence.
Intelligence: Requires the ability to apply rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; to interpret a variety of instructions furnished in written, oral, diagrammatic or schedule form. Requires the ability to apply influence systems in managing volunteers and part-time staff; to learn and understand relatively complex principles and techniques; to make independent judgments in absence of supervision; to acquire knowledge of topics related to primary occupation. Must have the ability to comprehend and interpret received information.
Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to follow and give verbal and written instructions; to counsel and teach employees and volunteers. Must be able to communicate effectively and efficiently with persons of varying ages, educational and cultural backgrounds.
Numerical Aptitude: Requires the ability to add and subtract totals, to multiply and divide, to determine percentages and decimals and to determine time. Must be able to use practical applications of fractions, percentages, ratio and proportion.
Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape, and visually read various information.
Motor Coordination: Requires the ability to coordinate hands and eyes using office machinery, and to operate motor vehicles.
Manual Dexterity: Requires the ability to handle a variety of items, keyboards, office equipment, control knobs, buttons, switches, catches, tools, etc. Must have moderate levels of eye/hand/foot coordination.
Color Discrimination and Visual Acuity: Requires the ability to differentiate colors and shades of color; requires the visual acuity to determine depth perception, night vision, peripheral vision, inspection for small parts; preparing and analyzing written or computer data, etc.
Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress when confronted with emergency situations or tight deadlines. The worker may be subject to danger or risk to a slight degree and to tension as a regular, consistent part of the job.
Physical Communications: Requires the ability to talk and hear: (talking: expressing or exchanging ideas by means of spoken words; hearing: perceiving nature of sounds by ear).
Knowledge of Job: Has thorough knowledge of the methods, procedures and policies of the Parks and Recreation Department as they pertain to the performance of duties of the Recreation Coordinator. Has knowledge of the organization of the Department and of related departments and agencies. Has knowledge of the laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position. Has knowledge in the areas of recreation programming and event planning, sports programming, basic facilities/grounds maintenance, public relations. Is able to help plan and coordinate the most effective use of personnel, facilities and resources to achieve department goals. Is able to help ensure departmental compliance with all laws and regulations and control the activities of the department through effective supervision of staff and volunteers. Is able to effectively recruit and manage volunteers. Is able to plan and implement effective recreational programming to meet the needs of various target populations. Is able to offer instruction and advice to subordinates regarding departmental policies, methods and regulations. Is able to offer training and assistance to co-workers and employees of other departments as required. Is able to take the initiative to complete the duties of the position without the need of direct supervision. Is able to plan, organize and prioritize daily assignments and work activities. Is able to learn and utilize new skills and information to improve job performance and efficiency. Is able to read and interpret various materials pertaining to the responsibilities of the job. Is able to assemble information and make written reports and records in a concise, clear and effective manner. Has knowledge of the terminology used within the department. Has knowledge of how to maintain effective relationships with personnel of other departments and members of the public through contact and cooperation. Is able to maintain positive customer-focused relationships with co-workers, supervisors, agencies, the general public, and all other internal and external customers. Has knowledge of proper English usage, vocabulary, spelling and basic mathematics. Has knowledge of modern office practices and technology. Has knowledge of and skill in the use of computers for word processing and records management. Has knowledge of applicable occupational hazards and safety precautions. Has knowledge of how to react calmly and quickly in emergency situations.
Quality of Work: Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interaction with internal and external entities with whom the position interacts.
Quantity of Work: Maintains effective and efficient output of all duties and responsibilities as described under "Specific Duties and Responsibilities."
Dependability: Assumes responsibility for completing assigned work. Completes assigned work within deadlines in accordance with directives, policy, standards and prescribed procedures. Maintains accountability for assigned responsibilities in the technical, human and conceptual areas.
Attendance: Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness. Provides adequate notice to higher management with respect to vacation time and leave requests.
Initiative and Enthusiasm: Maintains an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountabilities. Strives to anticipate work to be accomplished, and initiates proper and acceptable action for the completion of work with a minimum of supervision and instruction.
Judgment: Exercises analytical judgment in areas of responsibility. Identifies issues or situations as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions to issues or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors. Seeks expert or experienced advice where appropriate and researches issues, situations and alternatives before exercising judgment.
Cooperation: Accepts supervisory instruction and direction and strives to meet the goals and objectives of same. Questions such instruction and direction when clarification of results or consequences are justified, i.e., poor communications, variance with established policies or procedures, etc. Offers suggestions and recommendations to encourage and improve cooperation intra- and inter-departmentally.
Relationships with Others: Shares knowledge with managers, supervisors and co-workers for mutual benefit. Contributes to maintaining high morale among all employees. Develops and maintains cooperative and courteous relationships inter- and intra-departmentally, and with external entities with whom the position interacts. Tactfully and effectively handles requests, suggestions and complaints in order to establish and maintain good will. Emphasizes the importance of maintaining a positive image.
Coordination of Work: Plans and organizes daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methodology. Avoids duplication of effort. Estimates expected time of completion of work elements and establishes a personal schedule accordingly. Attends required meetings, planning sessions and discussions on time. Implements work activity in accordance with priorities and estimated schedules.
Safety and Housekeeping: Adheres to all established safety and housekeeping standards. Ensures such standards are not violated.
DISCLAIMER: This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.